Office Administrator / School Receptionist

St Patrick’s School is seeking a dedicated, welcoming and highly organised Office Administrator / School Receptionist to be the first point of contact for our school community and provide exceptional administrative support.

This is a permament position, working 32 hours per week between Monday to Friday.

Key Responsibilities

As the Office Administrator / School Receptionist at St Patrick’s, you will:

• Perform a range of administrative duties at an advanced level to effectively meet the needs of the school.
• Provide administrative support to school leaders, and others as directed, including minute taking, organising calendars and appointments, preparing papers or other written materials, ensuring confidentiality as required.
• As required, provide effective administrative support for committee meetings including preparation and distribution of agendas, note-taking and following up matters identified for action.
• Applying a high level of interpersonal skills, handle enquiries from students, parents, employees, the school community and external parties, making accurate notes and referrals, relaying accurate messages and briefing school leaders relating to appointments as necessary.
• Assist with compiling enrolment packs and with procedures for new enrolments.
• Utilise relevant data systems to maintain student and employee records including medical and emergency contacts, absentee lists, and class rolls, preparing accurate reports as required.
• When required, process Working with Children Clearance and screening requests and maintain an accurate Volunteer Register to ensure compliance wit…