Position Title OHS Administration Officer, North Western Victoria Region

Selection Criteria

1. Administrative Support

• Provide high-quality administrative support to the Leadership Team and the OHS Services Team.
• Arrange and coordinate meetings, including preparation of agendas, meeting papers, minutes, and follow-up actions.
• Manage schedules and appointments, including travel and accommodation bookings.
• Prepare, process, and manage correspondence and documentation.
• Support the efficient and effective delivery of administrative functions across the regional team.
• Assist in the development, implementation, and maintenance of templates and administrative procedures.

2. Procurement Responsibilities

• Undertake procurement activities using appropriate purchasing processes in accordance with Department policies.
• Anticipate, identify, and manage risks associated with procurement activities.
• Contribute to procurement planning and category strategy development, including engagement with internal stakeholders.
• Ensure appropriate analysis is undertaken for procurement activities and that required approvals are obtained.

3. Data and Information Management

• Compile, maintain, and update information systems, registers, and databases.
• Gather, record, and maintain accurate data and records.
• Update and manage information within the Departments corporate systems, including records management systems.
• Contribute to projects through reporting, budget monitoring, and progress tracking.

4. Meeting and Event Coordination

• Coordinate meetings and events, including venue bookings, agendas, minutes, catering, and logistics.
• Arrange travel and accommodation for meeting and eve…