Administration Officer

Wishart State School is seeking a dedicated, proactive, highly organised and experienced Administration Officer to support the efficient day-to-day operations of a busy and fast-paced school environment in accordance with school and Department of Education policies and procedures.

This role offers an exciting opportunity to contribute to a vibrant school community committed to academic excellence and holistic student development.

Job details

About the School

Wishart State School, located on Brisbane's southside, is a thriving primary school nestled in a quiet street with a beautiful bushland backdrop. With a strong focus on academic excellence and a wide range of extra-curricular programs, the school fosters a supportive and inclusive environment where students are empowered to achieve their best. The school values respect, kindness, and effort, and works closely with its dynamic community, including a dedicated Parents and Citizens Association, to provide a high-quality education and enriching experiences for all students.

About the Role

The Administration Officer will play a key role in supporting the school's operations by undertaking a variety of administrative duties, including human resources, student enrolments, finance, facilities, and general office tasks. This role requires a proactive and organised individual who can maintain confidentiality and professionalism while working in a fast-paced environment.

Key responsibilities include:

• Assisting with HR processes such as staff leave, onboarding, and maintaining accurate records.
• Supporting the student enrolment process, including liaising with parents, scheduling interviews, and managing data entry.
• Providing administrative and clerical support to the school leadership team and staff.
• Managing correspondence, records, and data entry, while ensuring compliance with policies and procedures.
• Assisting with financial and facilities management, including budget reviews, payment plans, and maintenance activities.

This role is ideal for someone who thrives in a collaborative team environment, enjoys variety in their work, and takes pride in delivering exceptional service to students, staff, and the wider school community.

About You

Strong customer service and communication skills are highly valued as we deliver high-level support to colleagues, students, parents and external visitors. Proficiency in administrative systems and processes, with a strong focus on accuracy and compliance, is essential. The ability to work collaboratively within our close-knit team of four Administration Officers is key to our success, as we support one another in a welcoming, fast-paced environment where balancing competing priorities and managing frequent interruptions is part of our daily routine. Well-developed organisational and time-management skills are critical to effectively managing multiple tasks. Experience with OneSchool and TRACER systems is desirable, though not essential.

Selection Criteria

The following are highly desireable traits:

• Demonstrated experience in a busy administration role, preferably in a school or similar environment.
• Experience assisting with HR and finance processes.
• Strong organisational, time-management, and communication skills.
• Ability to work independently and collaboratively as part of a team.
• Competency using computer-based administrative systems.

Why Join Us

At Wishart State School, you will be part of a supportive and dynamic team that values collaboration and professional growth. Our school offers a welcoming environment, modern facilities, and the opportunity to contribute to a vibrant community dedicated to student success and well-being.

Interested? To Apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a two (2) page written statement of suitability outlining why you are a good fit for the role and what you will bring to the position, taking into consideration the listed Selection Criteria and Key Responsibilities, and the attached Role Description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• MSR680728_26T - Role Description (PDF, 289KB)
  Role Description
  
  Applicant Information Package (PDF, 232KB)
  Information Package for Applicants