Finance Officer - School Sport Victoria

Selection Criteria

Criteria 1: 'Victorian Public Sector Values' as detailed in Organisational Values section below
Criteria 2: 'Specialist Expertise for Finance' as detailed in the Required Capabilities section below
Criteria 3: 'Advanced Computer Skills' as detailed in the Required Capabilities section below
Criteria 4: 'Planning and Organising' as detailed in the Required Capabilities section below
Criteria 5: 'Specialist Procurement Expertise' as detailed in the Required Capabilities section below

Role

School Sport Victoria, Finance Officer
The purpose of this role is to work with the other School Sport Victoria Finance Officer (1.0FTE) to complete the financial functions of the business unit including accounts receivable (approximately 3,500 transactions per year), accounts payable (approximately 4,000 transactions per year), school membership, assist with other finance tasks, and provide administrative and customer service support as required.

The role will also contribute to maintaining financial data, processing financial transactions, and assisting with financial budgeting and reporting as required. This role requires ICT knowledge including Oracle Cloud, More4Apps, database management, Schools Targeted Funding Governance functions, and Excel.

School Sport Victoria
School Sport Victoria (SSV), delivers an extensive school sport program to primary and secondary students across Victoria, including interschool and interstate pathways. In supporting its role, SSV has an extensive communication program as well as works collaboratively with partners across community, state and elite sporting organisations to support the delivery of our school sport opportunities.

Statewide Programs and Tech Schools Division
Within SEPS, the Statewide Programs and Tech Schools Division (SPaTS) have a central role in ensuring schools can access the programs and supports they need so that all students, including cohorts who may need additional supports, can excel at school. We achieve this by designing and delivering programs, developing operational policy and advice, and providing resources and guidance to schools.

Specifically, we deliver programs and resources to:

• help all students thrive at schools, for example the Glasses for Kids program and guidance and resources to support the transition from primary to secondary school
• help teachers deliver the curriculum, both inside and outside the classroom, in ways that support student learning and wellbeing ¿ through Tech Schools and STEM centres, School Sport Victoria, swimming programs, State Schools Spectacular, the Strategic Partnerships Program and English as an Additional Language resources
• support priority cohorts of students, including CALD and refugee students, and rural and regional students

School Education Programs and Support Group
The School Education Programs and Support Group (SEPS) leads policy development and program design to ensure that all students, regardless of their background, are engaged and active learners. SEPS has a diverse range of responsibilities including:

• leading the Departments efforts to improve student wellbeing, health and engagement 
• leading the improvement of educational and wellbeing outcomes for children and young people with disability and additional needs, and building the professional capability of school and regional workforces in inclusive education practice
• leading Koorie education, engagement and workforce matters, including corporate inclusion
• ensuring that all learners have the skills to be interconnected, active and informed global citizens in a modern world 
• shaping initiatives that better engage disadvantaged or at-risk students and leading programs with this focus on vulnerable cohorts, including Koorie, students with disability, EAL and refugee students, and rural and regional students.

Responsibilities

Please see Key Accountabilities and Required Capabilities below:

KEY ACCOUNTABILITIES

Data and information management

• Compile and maintain updated information systems and written records e.g. registers and databases
• Gather and record data and keep accurate records as required

Project support

• Contribute to projects including reporting, monitoring of budgets and tracking
• Maintain relevant databases and registers for tracking

Procurement responsibilities

• Uses appropriate purchasing processes that reflect the complexity of the procurement in accordance with departmental policy
• Enters purchase requisitions into Oracle and processes invoices

Financial support

• Issue invoices
• Organise payment of invoices
• Raise purchase orders using the departments electronic purchasing system

Financial administration

• Financial data entry and information management
• Maintenance of accurate data, records, databases and information management systems
• Undertake accounts receivable work including maintaining data, reissuing invoices, and aged debtors 
• Processing of receipting, invoices, payments, accounts, banking, reconciliations 
• Assist with preparation of budgets

REQUIRED CAPABILITIES 

Advanced Computer Skills

• Assists others with problem-solving on spreadsheets, word processing and related applications
• Uses a wide range of software application features for spreadsheets, word processing, etc.

Planning and Organising 

• Develops and implements systems and procedures to guide work and track progress
• Identifies more and less critical activities and operates accordingly, reviewing and adjusting as required
• Identifies processes, tasks and resources required to achieve a goal
• Recognises barriers and finds effective ways to deal with them

Problem Solving 

• Analyses issues from different perspectives and draws sound inferences from information available
• Identifies and proposes workable solutions to problems
• Investigates and probes for the facts
• Liaises with stakeholders
• Seeks all relevant information for problem-solving

Specialist Expertise for 'Finance'

• Accounting Knowledge - a sound understanding of the accounting principles and standards as applied in the government sector

Specialist Procurement Expertise  

•  Procurement Knowledge - demonstrated experience working within procurement policies and procedures that align to principles of accountability, scalability, probity and value for money
   

Personal Qualities

Initiative and Accountability

• Proactive and self-starting
• Seizes opportunities and acts upon them
• Takes responsibility for own actions

Customer Focus

• Actively seeks to meet customer needs
• Committed to delivering high quality outcomes for clients
• Listens to customers
• Seeks ways to improve services

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

Position title: School Sport Victoria, Finance Officer
Group: School Education Programs and Support 
Division:  Statewide Programs and Tech Schools 
Location: Coburg 
Classification: ES1-3
Salary range: $79,589 -$96,780
Note that Salary shown includes 30 days of additional attendance required, as compared to standard Education Support roles under the Victorian Government Schools Agreement 2022. This means the successful candidate will be entitled to four weeks of annual leave, to be taken during periods as agreed with their manager. 
Employment Status: 12-Month Fixed Term
FTE: 1.0

School Sport Victoria is seeking a committed and skilled finance officer who is a great team member to work alongside another finance officer in completing the business units finance duties.

The purpose of this role is to work with the other School Sport Victoria Finance Officer (1.0FTE) to complete the financial functions of the business unit including accounts receivable (approximately 3,500 transactions per year), accounts payable (approximately 4,000 transactions per year), school membership, assist with other finance tasks, and provide administration support as required.

The role will also contribute to maintaining finance data, processing financial transactions, and assisting with financial budgeting and reporting as required.  This role requires ICT knowledge including Oracle Cloud, More4Apps, database management, Schools Targeted Funding Governance functions, website, and Excel.

The position reports to Robert Coyle, Business and Partnerships Manager, School Sport Victoria, robert.coyle@education.vic.gov.au

Applicants requiring adjustments can contact the nominated contact person.

In line with the Recruitment Policy `a person to be employed in any education support class position with a financial delegation or responsibility (including a position that handles cash) is required to undergo a criminal record check conducted by the department in addition to the WWCC.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

 

Location Profile

189 Urquhart Street, Coburg VIC 3058