Reception

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

Role

This position is two days per week, Monday and Friday.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Westgarth Primary School is located in the inner-city suburb of Northcote approximately eight kilometres north of the city. The school was founded in 1924 and is located on two adjacent sites. The Prep-2 classes and administration centre are located at the Brooke Street site and the 3 ¿ 6 classes and most specialist facilities are located on the Clarke St site. 

Buildings include refurbished open planned learning spaces, studio learning spaces, modular five portables, a kitchen garden centre and STEM centre. A new full-sized gymnasium and second storey classroom building with an under croft for undercover play, was completed in 2025. School grounds include a kitchen garden, playgrounds at both sites, inclusive playground on the Brooke St site and areas for passive play and seating. 

There are approximately 560 students enrolled for 2026. The Student Family Occupation Education (SFOE) index is 0.0465.

The staffing profile of Westgarth Primary School includes a Principal and Assistant Principal, a leading teacher, a numeracy and English/Disability Inclusion learning specialist, 25 classroom teachers, 8 specialist teachers (teaching 5 subjects), 19 Education Support (ES) staff in various roles. 

Our school values are:

¿             Respect: We appreciate diversity and the worth in others

¿             Integrity: We aim to be consistently honest and trustworthy

¿             Excellence (Being your best): We accept the challenge of new learning and always try our best

¿             Working together: We work with others to achieve and promote the involvement and contribution of all

¿             Responsibility: We recognise we are accountable for our actions towards ourselves, others and the environment

Our intent:

¿             Optimising learning growth and outcomes in literacy and numeracy

¿             Empowering students to be agents of their learning

¿             Enriching students¿ social and emotional well being

Our Focus is:

¿             Teaching and learning, and assessment: Increase teacher capability and confidence to differentiate teaching and learning at student point of need; Increase teacher capability to collaboratively analyse and utilise evidence and data to inform planning and practice; Document and monitor the implementation of a guaranteed and viable curriculum

¿             Engagement: Establish a shared understanding of, and activate practices to enhance student voice and learner agency; Establish a student driven goal setting process consistently across the school

¿             Support and resources: Embed the school¿s wellbeing framework; Strengthen the partnership between staff, students and families to create a shared responsibility for student learning and wellbeing

 

Our school provides an approved curriculum framework aligned to the Victorian Curriculum 2.0. There are specialist classes in performing arts (music), visual arts/Spanish, physical education, Spanish language (P-2), Library and STEAM (3-6).  

Our school provides an accredited Out of School Hours Care Program and an array of extra-curricular programs.

Our school supports visiting psychologists, speech therapists and occupational therapists and links with allied health services to meet the needs of students and families. 

We have a school community and parent body that supports the school through partnerships in school programs, fund raising events and social events.