Assistant Business and Publicity Manager

Selection Criteria

KSC1 Demonstrated high-level knowledge of school administration and finance functions.

KSC2 Demonstrated ability to work as part of, support and contribute to the development of a high-performing school Administration Team.

KSC3 Demonstrated knowledge and ability to support and maintain a school's publicity and promotional activities.

KSC4 Demonstrated high level organisational and communication skills. 

KSC5 Demonstrated knowledge and expertise to effectively carry out the responsibilities of the position and a commitment to professional learning and growth.

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Administrative Tasks

• Support the Business Manager and Principal Team with administrative tasks (when required and as directed)
• Provide support to the Administration Team to ensure successful completion of duties
• Process documents on College letterhead (when required)
• Assist with the training of new administration staff
• Proofread the newsletter, Compass posts or emails from Administration Team (when required)
• Review DET Bulletins and forward any information to relevant team members.
• Monitor the College email address and reply to or forward communications as required.
• Assist with the end of year VCAA Exams, working closely with the chief examiner to ensure all Department protocols and requirements are being followed.
• Coordinate annual archiving of administration documents 
• Take minutes during weekly briefings and distribute.
• Complete the administration required to process student suspensions
• Organise catering for College events and liaise with caters
• Assistance with the production of an annual Awards Evening
• Assistance with an annual Valedictory Evening

Human Resources Administration

• Is responsible for processing and managing the School Level Payroll when required.
• Communicate with staff on a weekly basis to input absences in eduPay 
• Follow up staff absences in eduPay 
• Assist with advertising positions on School Jobs Vic and communicating with the Principal and Business Manager once complete
• Organising and scheduling interviews for applicants and communicating to the members of the panel
• Processing job offers on School Job Vic

Marketing Management

• Is responsible for the management of communications and marketing across the College. This includes College website and social media accounts. 
• Support with the production of school promotional materials such as the Open Evening Handbook and marketing materials.
• Assistance with the production of an annual Awards Evening and program booklet
• Create marketing materials for events and school awards.
• Post relevant communications to families using Compass

College Projects 

• Coordinate the production of an annual College Yearbook
• Coordinate the production of an annual staff organiser
• Any projects the Principal Team or Business Manager request

First Aid

• Is a member of the College¿s First Aid team providing first aid to students when required.
• Records details of first aid and sick bay visits accurately on the proforma provided
• Records all sick bay visits and incidents using the Department of Education & Training¿s required system

Occupational Health & Safety

• Assist when required in OHS tasks including but not limited to executing emergency drills, coordinating OHS meetings, OHS staff training, ensuring the College is meeting department OHS guidelines.

Other

• Work closely with the Business Manager to develop and implement a range of strategies to ensure effective
• Comply with College and DET policies and procedures.
• Is an active and collaborative member of the Administration Team
• Other duties as directed by the Principal or Business Manager within the relevant dimensions of work.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Surf Coast Secondary College cultivates a thriving community of learners who embrace challenge, uphold values of respect, and strive for academic excellence.

Academic excellence is our aspiration.  We are committed to providing a world-class education that empowers our students with the knowledge, skills, and values they need to succeed in a rapidly evolving world.  Our dedicated educators inspire curiosity, critical thinking, and a passion for learning, driving our students to achieve their highest potential.

Respect is the cornerstone of our school's culture.  We foster an environment where every member of our school community, is treated with dignity and kindness.  Through respect, we aim to nurture a sense of belonging and acceptance among our students, staff, and families.

Challenge is an essential element in our pursuit of academic excellence.  We believe that it is through embracing challenges that personal growth is ignited.  These challenges, whether academic or personal, provide opportunities for our students to discover their true potential and develop the resilience and determination needed to excel in an ever-changing world.  The entire staff at Surf Coast Secondary College believes in the premise that the more actively a student participates, the more they will enjoy their studies, which more than often translates into achieving excellence, greater depth of learning and will guide them towards being a life long learner.

At the beginning of 2014 SCSC moved to its new home in a state-of-the-art learning and teaching facility in Torquay.  Now, our facilities enhance our learning programs, such as our sports, art, and select entry enrichment and extension learning (SEEELP) programs, as well as our coastal environmental centre and shared state of the art sports facilities with the local shire allow our teachers to connect our student¿s learning to their lives, strengths and passions.

Surf Coast Secondary College is keen to continue to attract high performing staff who are committed to supporting students to be creative, deep learners with a strong social conscience.  Surf Coast Secondary College has a high expectation that all staff will work hard to further develop the learning and teaching philosophies of the school and support students to truly reach their academic and social potential.