EXECUTIVE ASSISTANT: FINANCE AND PROPERTY

Location: World Square CBD, 5 days in the office
Start Date: Immediate or by negotiation
Application Closing Date: Friday, 19 June 2026   
Employment Type:Full-Time, Permanent

About the Role

The Executive Assistant: Finance and Property provides executive support and coordination across a range of functions for the Director to support the effective functioning of the directorate.

Major Accountabilities

• providing a range of executive administrative support services to enable the Director to perform their leadership responsibilities effectively
• appropriately managing the expectations of internal and external stakeholders, while preserving the Director’s time and availability
• providing general administrative support to leaders within the directorate 
• ensuring the timely management of content and flow of information through the directorate
• providing administrative preparation and coordination of records, reports and executive level correspondence to assist decision making
• updating and maintaining records and databases, and complying with administrative systems and processes to ensure that all information is accurate, stored correctly and accessible in online systems
• overseeing meeting management including prioritisation, meeting papers, taking and distributing minutes, following up actions, coordinating guests and availability of necessary paperwork
• coordinating travel arrangements, including itineraries, accommodation, and logistics
• coordinating directorate related events and activities
• maintaining confidentiality while handling sensitive information and communications
• performing t…